CLOSING DATE: August 21, 2015
COMPANY WEBSITE: www.pismobeach.org
JOB DESCRIPTION: Don’t miss this opportunity to manage the planning division of one of the last classic beach towns on the coast of California. The Planning Manager will work on a wide variety of current and long range planning initiatives in this dynamic coastal community that offers a chance to help shape and enhance its future. This position offers challenging opportunities not found in other communities in California. The City is committed to planning and the initiatives it has undertaken underscore its commitment to making Pismo Beach the premier City on California’s central coast. If you are looking for a great opportunity to manage a planning department and take key role in shaping the future of Pismo Beach, then we encourage you to submit a resume and join our team.
Under general direction, plans, organizes, oversees, coordinates, and reviews the work of professional, technical, and administrative staff performing difficult and complex professional and technical support related to all programs and activities of the Planning Division, including current and advance planning and preparing environmental reviews; manages the effective use of the City’s planning resources to improve organizational productivity and customer service; provides highly complex and responsible support to the Community Development Director, City Council, Planning Commission, City advisory commissions and committees, and others in areas of expertise; and performs related work as required.
Examples of Essential Job Functions:
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations where appropriate so that qualified employees can perform the essential functions of the job.
Plans, manages, and oversees the daily functions, operations, and activities of the Planning Division, including current and advance planning and environmental review activities.
Manages and participates in the development and implementation of goals, objectives, policies, and priorities for the division; recommends within departmental policy, appropriate service and staffing levels; recommends and administers policies and procedures.
Develops and standardizes procedures and methods to improve the efficiency and effectiveness of planning services, projects, and activities; assesses and monitors workload, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement and recommends to the Director.
Manages and participates in the development and administration of and oversees the division budget.
Participates in the selection, motivates, and evaluates assigned personnel; provides or coordinates staff training; works with employees on performance issues; implements discipline and termination procedures.
Provides highly complex staff assistance to the Community Development Director; develops and reviews staff reports related to planning activities, projects, and services; presents reports to and advises the City Council, Planning Commission, and other commissions, committees, and boards related to a wide variety of planning and zoning matters; oversees and directs the preparation of advisory board reports and information; serves as the primary staff liaison coordinating with other departments involved in the development project review process; performs a variety of public relations and outreach work related to assigned activities.
Manages, directs, and participates in highly complex planning programs and activities, including environmental review, land use, transportation, natural resources, parks and open spaces, General Plan amendments, zone changes, conditional use permits, variances, and other discretionary cases.
Reviews projects for consistency and compliance with State and local requirements; visits and reviews site conditions; discusses and provides recommendations on project issues with applicants; assists applicants to ensure all requirements are complied with in established timeframes; inspects development sites to ensure compliance; develops and oversees methodology for design and implementation of studies to develop policies, plans, and codes.
Advises staff on interpretations of the Zoning Ordinance, General Plan, Local Coastal Plan, Municipal Code, State Planning Law, California Environmental Quality Act (CEQA), California Coastal Act, Coastal Commission policies, and other regulatory standards; resolves difficult problems involving code interpretation beyond the ability or authority of the professional planning staff.
Serves as source of information for State and local agencies, developers, engineers, property owners, and contractors regarding land use applications and general municipal planning programs, projects, and functions; represents the division, department, and City in disputes and litigations; facilitates community participation through a continual dialogue with residents on major projects.
Oversees the dissemination of planning and zoning information to the general public.
Coordinates with City department representatives to determine City needs and requirements for contractual services; negotiates contracts and agreements; oversees technical consultants’ work products to ensure adherence to City standards and legal provisions; ensures that deliverables are submitted on time and budget and that progress and payment requests are consistent with City policy and contract provisions.
Coordinates and performs grants administration and reporting, including researching grant funding opportunities, evaluating funding opportunities relative to City policies and vision, preparing grant proposals, assisting in preparing budgets, and interpreting funding agency regulations and requirements.
Develops, negotiates, and oversees redevelopment program and contracts, including Redevelopment Agency Home Improvement program and Economic Opportunity Commission.
Participates in park design and improvements oversight and Capital Improvement Program (CIP) projects; serves as project manager for planning projects, including preparing requests for proposals, management of consultant contracts, and environmental review.
Conducts a variety of organizational studies, investigations, and operational studies; recommends modifications to programs, policies, and procedures, as appropriate.
Attends and participates in professional group meetings; stays abreast of new trends and innovations in urban planning; researches emerging products and enhancements and their applicability to City needs.
Monitors changes in regulations and technology that may affect operations; implements policy and procedural changes after approval.
Receives, investigates, and responds to problems and complaints in a professional manner; identifies and reports findings and takes necessary corrective action.
Assists the Community Development Director with special projects, as needed.
Performs other duties as assigned.
Administrative principles and practices, including goal setting, program and project development, implementation, and evaluation.
Principles and practices of budget development and administration.
Principles and practices of employee supervision, either directly or through subordinate levels of supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures.
Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of the assigned division.
Principles, practices, and procedures related to City and urban and regional planning, development, and zoning administration.
Geographic, socio-economic, transportation, political, and other elements related to urban planning.
Comprehensive plans and current and advance planning processes.
Site planning and architectural design principles.
Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures.
Principles and practices of contract administration and evaluation.
Recent and on-going developments, current literature, and sources of information planning services, activities, and projects.
Principles of advance mathematics and their application to planning work.
Practices of researching planning and design issues, evaluating alternatives, making sound recommendations, and preparing and presenting effective staff reports.
Methods and techniques of effective technical report preparation and presentation.
Modern office practices, methods, and computer equipment and applications, including Geographic Information Systems (GIS).
English usage, grammar, spelling, vocabulary, and punctuation.
Techniques for effectively representing the City in contacts with governmental agencies, community groups, various business, professional, educational and regulatory organizations, and with property owners, developers, contractors, and the public.
Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
Recommend and implement goals, objectives, and practices for providing effective and efficient services.
Administer complex, technical, and sensitive planning, development, and related programs in an independent and cooperative manner.
Plan, organize, assign, review, and evaluate the work of staff; train staff in work procedures.
Evaluate and develop improvements in operations, procedures, policies, or methods.
Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner.
Interpret, apply, and ensure compliance with Federal, State, and local policies, procedures, laws, and regulations.
Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
Effectively represent the department and the City in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations and in meetings with individuals.
Establish and maintain a variety of filing, record-keeping, and tracking systems.
Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
Operate modern office equipment including computer equipment and specialized software applications programs.
Use English effectively to communicate in person, over the telephone, and in writing.
Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.
Graduation from a four-year college or university with major coursework in urban planning, geography, architecture, environmental design, or public or business administration, or a related field and five (5) years of increasingly responsible management and/or administrative experience in professional urban planning, including two (2) years of experience with the California Coastal Act and three (3) years of supervisory experience.
Licenses and Certifications:
Possession of, or ability to obtain, a valid California Driver’s License by time of appointment.