City of Tulare – Housing and Grants Specialist

RECRUITMENT OVERVIEW:

Thank you for your interest in our Housing and Grants Specialist position.  We look forward to the opportunity to consider you as an applicant.
To be considered for this outstanding career opportunity applicants must submit an application with detailed information in each of the following sections of the application: Education, Work Experience, Certificates and Licenses, and Skills. Resumes may be attached but will not be accepted in lieu of a complete, detailed application.

INTERVIEW:

Applicants that meet the minimum requirements will be invited to interview for the position.  Additional details regarding the interview phase will be sent via email to applicants after our screening process is complete (on or before Wednesday, July 29th at 5 p.m.).

For planning purposes, please anticipate interviews being conducted on: THURSDAY, AUGUST 6th.  Please note, that our recruitment schedule may be impacted by the evolving COVID-19 situation. Should that happen, applicants will receive timely updates.

POSITION OVERVIEW:  

Under general direction, performs technical and professional work in the administration, accounting, planning, implementation and promotion of the Community Development Block Grant (CDBG) program, HOME Program, affordable housing, various Housing and Urban Development (HUD) grants, and other grant programs to ensure contractual compliance on all projects utilizing federal, state, or local agency funds; performs a variety of office and administrative tasks; and performs a variety of duties relative to assigned area of responsibility.

SUPERVISION RECEIVED AND EXERCISED

Receives general direction from the Deputy Community Development Director or Community Development Director.  No supervision of staff is exercised. May provide lead oversight on a project related basis.

CLASS CHARACTERISTICS:

This is a single-position class responsible for a variety of professional and technical duties. Incumbents with well-developed administrative and accounting skills are expected to learn technical and specialized rules, regulations, policies, procedures, and activities related to the housing and grants function and to apply them.

EXAMPLES OF ESSENTIAL FUNCTIONS:
Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. 
  • Establish goals and objectives for City’s housing programs based on the Housing Element, community participation, CDBG (Community Development Block Grant), HUD, and HOME guidelines and regulations,
  • Perform duties related to the administration and usage of Community Development Block Grant and HOME funds for public service, homeless, and public public infrastructure projects.
  • Perform a variety of duties to develop necessary agreements for agency funding; consult with legal staff as needed; prepare legal documents relating to housing rehabilitation loans; submit copies of all agreements and loan documents to concerned parties for review, approval and signature; monitor the implementation of agreements to ensure compliance.
  • Provide guidance on contractual compliance with CDBG and other funding agency program requirements; identify deficiencies and develop solutions for deficiencies; interpret and explain contracted compliance.
  • Ensure state compliance with the federal CDBG regulations that govern the program to ensure continued federal funding of the city’s CDBG program.
  • Recommend and assist in the development and implementation of HUD program goals and objectives, policies and procedures; with the programming and oversight of Entitlement Funds from HUD.
  • Prepare HUD reports and documents, including financial narrative and annual reports such as the Five Year Consolidated Plan, Annual Action Plans, Comprehensive Annual Program Evaluation Report, and required amendments.
  • Serve as the primary contact for federal HUD staff when they are monitoring and ensuring compliance with CDBG review requirements.
  • Review CDBG applications for completeness and ensure that HUD objectives are met.
  • Review project proposals for CDBG funds, independently formulate funding recommendations, negotiate and draft contracts, and monitor assisted projects from compliance with contract terms and conditions, and with the wide range of complex federal regulations that accompany the CDBG program.
  • Prepare financial data management reports and ensure that all expenditures are accurately accounted for and documented.
  • Coordinate and supervise the auditing, monitoring and scheduling of grant reports of various sub recipients.
  • Direct and monitor housing programs including CDBG, HOME investment partnership funds, and special grant programs.
  • Identify and designate funding sources to accomplish housing program objectives.
  • Participate in budget preparation and administration; monitor and control expenditures.
  • Monitor performance of sub recipients and contractors for compliance with grant goals and objectives.
  • Ensure compliance with State and Federal laws for housing programs.
  • Serve as resource to City Departments, Committees, Council, Planning Commission and community groups on the City’s CDBG program and housing program.
  • Review HUD policy changes, updates, and recommend changes in local policies or procedures to maintain compliance.
  • Performs other duties as assigned.

QUALIFICATIONS:

Knowledge of:

  • Federal and State laws and regulations related to CDBG and HOME administration, policy and procedures and other housing grant programs.
  • Principles and procedures of grant application and administration including CDBG and related funding programs.
  • Principles and practices of general HUD rules and regulations regarding eligible activities and yearly program requirements.
  • HUD Integrated Disbursement Systems requirements and management.
  • HUD environmental and regulatory requirements.
  • Recent developments, current literature and information related to community development and grant funding.
  • Issues that affect the homeless population (in general) and the challenges for this group of citizens to secure quality housing and job placement on a long-term basis.
  • Principles and procedures of governmental accounting, purchasing and contract compliance.
  • Principles and procedures of data collection and report preparation.
  • Contract development, negotiation and monitoring.
  • Modern office practices, methods, and computer equipment.
  • Computer applications related to the work, including data tracking, word processing, and basic spreadsheet applications.
  • Record keeping and filing principles and practices.
  • Business arithmetic and basic statistical techniques.
  • Geography of the city and surrounding area.
  • English usage, grammar, spelling, vocabulary, and punctuation.
  • Techniques for dealing with and solving the problems presented by a variety of individuals from various socio-economic, cultural, and ethnic backgrounds, in person and over the telephone.
  • Techniques for providing a high level of customer service to the public and City staff, in person and over the telephone.
Ability to:
  • Plan, organize and evaluate housing programs to achieve objectives.
  • Coordinate the activities of a comprehensive community development block grant program.
  • Oversee the financial reporting, usage and administration of various grants and funding sources.
  • Develop financial reports, and interpret the usage and administration of various grants.
  • Establish and maintain effective working relationships with governing bodies, agencies, committees, financial institutions and the public.
  • Ensure compliance with mandated regulations and requirements as they relate to funding source requirements.
  • Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
  • Prepare clear, concise, and accurate reports, correspondence and other written materials.
  • Prepare clear and concise financial and administrative reports for Council, committees, and the public.
  • Prepare and give effective presentations for Council, committees, and the public.
  • Organize, research and maintain technical and administrative files.
  • Enter data into a computer system and prepare written materials with sufficient speed and accuracy to perform the work.
  • Make accurate arithmetic and statistical calculations.
  • File and maintain automated and hard copy records with speed and accuracy.
  • Organize own work, set priorities, and meet critical deadlines.
  • Operate modern office equipment including computer equipment and software programs, as well as a digital camera.
  • Use English effectively to communicate in person, over the telephone, and in writing.
  • Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines in politically sensitive situations.
  • Establish and maintain effective working relationships with those contacted in the course of work.
QUALIFICATIONS / REQUIREMENTS:
 

EDUCATION & EXPERIENCE:  Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying.  A typical way to obtain the required qualifications would be:

Graduation from an accredited college or university with a Bachelor’s degree in business administration, public administration, public policy, planning, urban studies, economics, or a closely related field, and three (3) years of increasing responsible experience in the field of housing, CDBG program implementation, HUD program implementation, real estate, revolving loan funds, or community planning and development.

LICENSE:

Possession of, or ability to obtain, a valid Class C California Driver’s License by time of appointment.  This classification requires the ability to travel independently within and outside of City limits.

ADDITIONAL INFORMATION:
PHYSICAL DEMANDS:

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle; and to visit and inspect various housing and project sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups and over the telephone.  This is primarily a sedentary office classification, although the job involves field inspection work requiring frequent walking at inspection sites to monitor performance and to identify problems or hazards; standing in work areas and walking between work areas may be required.  Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment.  Positions in this classification occasionally bend, stoop, kneel, reach, and push and pull drawers open and closed to retrieve and file information.  Employees must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.

ENVIRONMENTAL ELEMENTS:

Employees work in an office environment with moderate noise levels and controlled temperature conditions; but may occasionally be exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, confining workspace, chemicals, mechanical, and/or electrical hazards, and hazardous physical substances and fumes.  Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.