Administrative Analyst I

Administrative Analyst I

The City of Larkspur is seeking a motivated and detail-oriented Administrative Analyst I to support the Community Development Department. This position plays an important role in helping the department operate smoothly while providing excellent service to residents, contractors, and community stakeholders.

In this role, you will provide a broad range of administrative, financial, and program support while gaining valuable experience in municipal operations, permitting processes, and community development programs.

You will work both independently and collaboratively, supporting department programs, assisting with financial administration, and helping ensure accurate and efficient service delivery.

Click HERE to learn more about the position.

Closing Date: 4/20/2026 5:00 PM Pacific

DEFINITION
Under general direction from departmental managers, performs a variety of responsible and complex administrative staff duties, including fiscal research and analysis and project tracking.

DISTINGUISHING CHARACTERISTICS
The focus of this position is on providing a broad range of highly responsible administrative support to the assigned department, tracking and managing project, program, and department budgets; researching and analyzing a variety of data; and assisting with the preparation and presentation of fiscal, policy or program reports, assessments and recommendations. The incumbent is expected to function independently and with minimal ongoing supervision.

Administrative Analyst I is the entry level class in the Administrative Analyst series. Positions at this level are not expected to function with the same amount of program knowledge or skill level as the Administrative Analyst II level and exercise less independent discretion and judgment in matters related to work procedures and methods. Work is usually supervised while in progress and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise.
Advancement from the I level to the II level is not automatic; such advancement is contingent on the availability of allocated positions, department needs, and possession of required skills.

SUPERVISION RECEIVED AND EXERCISED
The Administrative Analyst reports to an assigned departmental manager or managers. There are no direct reports, although the incumbent may provide technical direction or training to other administrative support staff, volunteers, and/or interns as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES (Include but are not limited to the following:)

• Conduct analytical studies of administrative and operational activities including fiscal operations, budget preparation and control, equipment usage, staffing patterns, work flow, space utilization, office automation, facilities, contract, and personnel management.
• Design data collection systems; collects and analyzes data from a variety of sources including departmental and external records, reports, documents, informational surveys, and contracts; develop and present written and verbal reports and recommendations for appropriate action based on an analysis of gathered data.
• Develop and implement changes in administrative and/or operational process and paperwork for assigned programs in response to federal or state regulatory requirements.
  Develop and produce a variety of forms, reports, data collection and analysis spreadsheets and other documents related to programs.
• Participate in the training of clerical personnel and may provide work direction to others.
• Educate other city staff, city council, community representatives, and citizens.
• Compute, verify, track and maintain budget records as assigned.
• Assist with budget preparation, expenditure and revenue tracking, and project and funding audits, verify and reconcile requisitions, invoices, schedules, funding and reimbursement requests and other accounting documents and records.
• Prepare data and perform data entry of accounting information; may perform standard accounting procedures within prescribed guidelines; may assist in the development of fiscal procedures and guidelines.
• May develop and/or produce standardized or automated reports and forms and verify accuracy.
  May be responsible for management of specific programs.
  Perform a range of general clerical and office management tasks, including typing, maintaining files, copying and answering the telephone.
• Participate in the collection, processing and tracking of internal and external service requests from the initial request through to resolution.
• Perform related duties as required.

EDUCATION AND/OR EXPERIENCE
Sufficient experience and education related to project, budget and/or office administration to demonstrate the knowledge and skills listed and to perform the essential duties is required. A typical way of obtaining the required qualifications is:

Administrative Analyst I: Equivalent to a Bachelor’s Degree in Accounting, Public or Business Administration or related field, and at least two (2) years of progressively responsible experience in general office administration activities, accounting, fiscal/budgetary analysis, or personnel administration which involved research, analysis and the preparation of written reports and recommendations. Experience performing such work in a public sector environment is highly desirable. Additional experience may be substituted for the required education on a year for year basis.

BENEFITS AND COMPENSATION

$7,181.20 – $9,623.47 Monthly

The City of Larkspur offers a generous benefits package, including:

• Healthcare: 80% of Kaiser Bay Area rate for employee and dependents; additional plans available
• Dental – City paid premium
• Vision – up to $250 per year
• Life Insurance: $25,000
• Long Term Disability
• CalPERS Retirement – Classic 2% @ 55 or PEPRA
• Paid vacation, sick and personal leave
• 10 holidays + 4 personal leave days (based on 8 hour schedule)
• Deferred compensation – City contributes $60.00 per month
• Wellness Incentive – up to $400 per fiscal year for qualifying expenses
• IRS Section 125 Plan and 414H Plan
• Commuter Plan benefit

For more information, contact Jennifer Alcantara, Human Resources, (415) 927-6713

Click HERE to learn more about the position.

To apply, visit: https://www.governmentjobs.com/careers/centralmarinpolice